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Personal Assistant

About us

Avencia consulting is working with a global insurance firm, with offices based on Fenchurch Street. We're seeking a proactive personal assistant for a Chief Accounting Officer and the Head of FP&A.

The role

To provide administrative and secretarial support to Senior Managers and respective teams within the Group to ensure dependent activities are completed to a high standard and in line with stakeholder expectations.

The successful candidate will want to engage in project work outside of the BAU responsibilities. Ideally candidates will have worked in a finance department previously, with an appreciation of how they can positively impact both short-term and long-term projects.

Key accountabilities

  • Contributes to the preparation and implementation of the operational team plans to ensure these include relevant considerations for delivery
  • Determines own work priorities and activities in line with agreed plans to ensure the achievement of personal and team objectives
  • Assists in the preparation of documentation e.g. board papers, following expected protocols and standards
  • Maintains diaries and address books to ensure stakeholder's time is used effectively, and contacts maintained in line with working priorities and protocols
  • Organises travel itineraries and accommodation, ensuring these arrangements are made in line with requirements and protocols
  • Prepares and submits expenses for payment, ensuring accurate capture on relevant systems to allow monitoring against budget
  • Performs activities as directed and in accordance with expected standards, to ensure obligations are met, to minimise risk and maximise efficiency
  • Screens, prioritises and annotates incoming information and communications (telephone, electronic paper) responding, redirecting or referring as appropriate
  • Acts as secretary to key statutory committees to ensure effective administration of the meetings and accurate recording of information.
  • Assists Senior Management and/or Leadership in dealing with administrative aspects of highly confidential matters such as acquisitions and delicate staffing issues
  • Compiles documentation, creatively formatting and presenting information when necessary within prescribed timeframes and to expected standards
  • Supports the senior team in the production of management information reports, presentations etc, to enable effective communication and analysis
  • Organises internal and external meetings, ensuring logistics are in place and notes are distributed in a timely manner
  • Maintains information on behalf of the senior management/leadership (e.g. holidays, sickness etc) to ensure accuracy and audit trail)
  • Undertakes administrative activities as requested or required in order to support the efficient operation of the team/department

Key requirements

  • Extensive secretarial experience within a corporate environment at a PA level or working for a Senior Manager/Head of/Director
  • GCSEs or equivalent in English and Mathematics
  • Protocols behind board reports and papers

Personal Assistant

London, UK
Full time
Lloyd's of London Market

Published on 11/25/2021

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